SUCCESS STORY

Procurement Automation: Saving Time & Costs

With Aourix's AI-driven procurement, Company Z streamlined vendor selection and automated 80% of purchase approvals.

Industry:Manufacturing
Company Size:500+ employees
Location:United Kingdom
Company Z Case Study

The Challenge

Company Z, a global manufacturing firm, was facing significant challenges with their procurement processes:

  • Time-Consuming Approvals: Purchase approvals took an average of 12 days to complete, delaying critical operations.
  • Inconsistent Vendor Selection: Different departments used different criteria for vendor selection, leading to suboptimal choices.
  • Manual Processing: Staff spent over 2,000 hours monthly on manual procurement tasks like data entry and document processing.
  • Limited Spend Visibility: Lack of centralized procurement data made it difficult to identify cost-saving opportunities.

These inefficiencies were costing Company Z an estimated £2.3 million annually in direct costs and lost productivity.

The Solution

Company Z implemented Aourix's AI-driven procurement automation platform, which included:

Intelligent Approval Workflows

Aourix implemented smart approval workflows that automatically routed purchase requests to the appropriate approvers based on amount, category, and department.

AI-Powered Vendor Selection

The platform analyzed vendor performance data to recommend optimal suppliers based on quality, price, delivery time, and reliability.

Automated Document Processing

Aourix used OCR and machine learning to automatically extract, validate, and process information from invoices and purchase orders.

Spend Analytics Dashboard

The platform provided comprehensive spend analytics, identifying cost-saving opportunities and tracking procurement KPIs in real-time.

Implementation Process

1

Process Analysis

Conducted a detailed analysis of existing procurement processes to identify bottlenecks and optimization opportunities.

2

System Integration

Integrated Aourix with Company Z's ERP system and vendor database to ensure seamless data flow.

3

Workflow Configuration

Configured approval workflows and business rules to match Company Z's organizational structure and policies.

4

Training & Rollout

Conducted comprehensive training sessions and implemented a phased rollout across departments.

The Results

80%
Automated Purchase Approvals
92%
Reduction in Approval Time
£1.8M
Annual Cost Savings
15%
Reduction in Procurement Costs

Within one year of implementing Aourix, Company Z achieved remarkable improvements:

  • Reduced purchase approval time from 12 days to less than 1 day.
  • Automated 80% of routine purchase approvals, freeing up management time for strategic decisions.
  • Decreased manual procurement tasks by 85%, allowing staff to focus on value-added activities.
  • Improved vendor performance through data-driven selection and evaluation.
  • Gained complete visibility into procurement spend across all departments and locations.
"Aourix has transformed our procurement from a bottleneck into a strategic advantage. The automation has not only saved us significant time and money but has also improved our relationships with vendors and internal stakeholders. The AI-driven insights have helped us make better decisions and negotiate more favorable terms."— James Wilson, Chief Procurement Officer at Company Z

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